Hundreds of thousands of people travel the globe each year doing volunteer work. Most of these servants have great experiences and do not encounter situations where they are harmed or their safety is at risk. We do, however, live in a volatile world where anything can happen. We have seen in recent years that even places once considered safe have had security incidents.
When you lead a team abroad, you not only are responsible to make sure the team’s mission is successful, but also that they are kept as safe and secure as possible. Three things that can help with this is to get good information before you go, remember that bigger is usually not better, and develop a plan to stay connected.
Know Before You Go
Always do background checks on the country you are traveling to even if you have been there many times before, as circumstances can quickly change. Four places to turn to for security information are governments, media outlets, local contacts, and blogging sites such as Twitter.
There are four government sites that I recommend. First is the U.S. State Department at www.travel.state.gov. There you can select your destination country to get general information and see any travel advisories. You can drill down beyond the first page of your country and get security reports by clicking on “Recent Embassy Notices for American Citizens.” Here you will see warden messages from the U.S. embassy in the country you plan to visit. These are timely updates on issues happening in that country.
Two additional government sites similar to the State Department but offering different perspectives are the British Foreign and Commonwealth Office at http://www.fco.gov.uk/en/travel-and-living-abroad/ and their Australian counterpart at www.smarttraveller.gov.au.
Another excellent government site is the Overseas Security Advisory Council (www.osac.gov) where you can search security related news by region or country. They also have an extensive online library of reports covering topics such as food security, evacuation planning, financial scams, and much more.
You also will want to monitor media reports from the country or region. Many countries have English newspapers or English versions of local newspapers that you can read online.
Your local contacts are usually some of your best sources of information. Remember, however, that they are looking at things through the lens of a national. What may not pose a security issue for them may be an issue for foreigners.
The micro-blogging site Twitter (www.Twitter.com) can also be helpful in getting real time information on a country. After the Haiti earthquake, for example, Twitter updates by teams working there gave a fuller picture of the situation on the ground. Twitter also is helpful in times of crisis. During the 2008 terrorist attacks in Mumbai, India, eyewitnesses used Twitter to relay information as it happened. While some of the information was erroneous, there was information that proved helpful to those trapped in some of the affected locations.
When assessing the current situation, it is important to consider what events will happen when your team is actually there. For example, will there be national elections held during your stay? Many countries see large protests and even violence in the days leading up to elections.
Will there be a large sporting match—like an international soccer game—near where you will be staying? I once was in Moscow with a volunteer team while a big international soccer tournament took place. A number of fans from the different soccer teams stayed at our hotel. One night the “action” on the field spilled over into the hotel as rival fans got into altercations with each other. Fortunately security was nearby, but it was a little scary for some of our team who were walking in the area.
Having good background information can help you plan the timing of your trips, find the safest places to stay, and be better prepared for potential risks.
Bigger is Usually Not Better
Big train stations, big entertainment areas, big markets, even big hotels can pose safety risks. If these places can’t be avoided, then special precautions should be taken. The most common safety issue in crowded places is pick-pocketing. It is important to be alert in these places, keep valuables out of site, wallets in front pockets, and handbags close and in front of you.
Back packs are easy targets for thieves working crowds. They either get their hands inside the back pack through a zipper or use a razor blade to slit the bottom. I know one person visiting a Romanian market who had her back pack slit open. In that case, the thief got away with some Bibles and gospel tracts. Imagine the look on his face when he realized what he had stolen!
A special concern is anytime crowds gather for political or protest purposes. These can quickly become violent and should be avoided. If your hotel is near where crowds like this gather, consider moving. We had a team in Panama staying at a hotel where protests were occurring outside. The word was that the protests would happen daily for the next week and the crowds were expected to grow. The team leader smartly secured another hotel across town and quickly moved his team. They were able to continue their work without interruption or concern for their safety.
Stay Connected
Make sure you have a plan to communicate back home in the event of an emergency. There should be a designated point person in the States who can disseminate information to team member families.
Also be sure your team knows where to meet or what to do if something causes them to get separated. For starters, make sure every team member carries the address of where you are staying and a local contact number to call if needed.
Finally, it is important to register with the U.S. embassy in your destination country so that they can reach you in case of trouble. You can register in advance of your trip at https://travelregistration.state.gov/ibrs/ui/.
By doing good background research, educating your team about crowds and developing communication plans, you can better protect your international volunteer teams. A little forethought on your part could go a long way in keeping your team out of harm’s way and preparing them in case the unexpected happens.
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Frank Banfill is president of MaxPoint Ministries (maxpoint.org) and is a former missions executive and pastor. He writes on behalf of Ministry Travel (ministrytravel.com).