July 30th, 2010

10 Cultural Questions to Ask Before You Travel

The American short-term missionary was very excited to be in Brazil. As he met new people, he often made a gesture with his hand that to him meant “that’s great” or “A-OK.” After a few of these gestures his interpreter took him aside and explained that his gesture was actually considered quite derogatory in Brazil. The American was shocked—and never made that mistake again!

This story reminds us of the importance of international travelers doing their best to understand local cultures. While many cultural nuances take months or even years to learn, there are some basic things that travelers should familiarize themselves with before they reach their destination. Here is a list of 10 cultural questions.

  1. Greetings—what is the proper way to greet someone? How and when should you do it? Is there a difference between greeting someone young and someone old?
  2. Personal space—what is considered the proper distance that you should stand away from someone when speaking to them? Some cultures it is very close, while others expect a couple arms length.
  3. Physical contact—is it appropriate to shake hands? What about giving a friend a hug in public? What about married couples who show affection in public? Is this frowned upon?
  4. Gestures—what hand or body gestures are considered rude?
  5. Eye-contact—is it appropriate to make eye contact with a stranger? What about eye-contact with someone of the opposite sex? What about eye-contact in conversations or group settings?
  6. Dress—what is the cultural norm for dress? Are there different standards for men and women? Do women wear pants? What about shorts?
  7. Respect—are there certain ways that elders or leaders are shown respect?
  8. Gender attitudes—what are the attitudes about women? How do you show respect to both genders?
  9. Loudness—is it expected to speak softly to others and in public or is being boisterous acceptable?
  10. Time—what is their view of punctuality? Are they offended if you arrive early? What about arriving late? Are things expected to start on time, or just “whenever.”

This certainly isn’t an exhaustive list, but it should be enough to get you started! Hopefully by finding out the answers to a few cultural questions before you travel, you will save yourself from some embarrassing moments abroad.

July 28th, 2010

Through Tickets or Separate Tickets? (Part 2)

In our last blog, we examined a situation where a team departed Dallas on American Airlines connecting in Miami on Avianca Airlines to their final destination of Colombia, South America. The flight departing Dallas was delayed because of mechanical problems causing them to miss their connecting flight. One of the team members had a through ticket, and American made sure she got to her final destination. The other team members had separate tickets, and they were delayed in Miami. We examined the difference between through and separate tickets.

Now before you say, “I’ll never buy separate tickets” there are a couple things to keep in mind. Some Airlines have agreements with other airlines to allow through tickets and some do not. So sometimes it is not possible to get a through ticket. Sometimes the price of a through ticket is prohibitive. In the case of the team headed to Colombia, buying through tickets would have cost the team a couple thousand dollars more.

So what should you do? Here are some tips.

1) Buy a through ticket whenever possible. This not only better ensures that you will make it to your destination, but also that your bags will be transferred.

2) If you do need to buy separate tickets (and this is quite common) then give yourself as much time as possible between any connecting flights.

3) When checking your bags on separate tickets, make sure that the gate agent tags them to your final destination. If they don’t have a transfer agreement with the other airline, then you will need to reclaim your bag from the first airline and check it in with the connecting carrier.

4) If you do miss a flight and you are on a separate ticket, work with the connecting airline to get you to your final destination. It is unlikely that the original airline will be able or willing to help you, so stay focused on the airline whose flight you actually missed. You have a ticket for one of their flights so they usually will do their best to accommodate you.

If you miss your flight and you are on a through ticket, go ahead and try the connecting airline. Don’t be surprised, however, if they expect the airline that made you late to work out your arrangements. Airlines try to shift responsibility to another carrier whenever possible.

Technically, whichever airline’s stock your ticket is issued on is ultimately responsible for you. Through tickets are validated or issued on the ticket stock of a single airline, even if multiple carriers are involved with your travel. Sometimes you can tell which airline validated your ticket by looking at your e-ticket number. The airline’s two-digit code will be near the beginning of the number. You can also ask your travel agent.

Yes, it is confusing and it can be frustrating to deal with airlines. At Ministry Travel we do our best to help you cut through the confusion and find solutions. We give you options and then help you make informed decision about what is best for your travel needs. Whether it’s through tickets verses separate tickets, or a host of other airline issues, we are here to help you have the best trip possible at the best price!

July 26th, 2010

Through Tickets or Separate Tickets? What You Don’t Know Could Cost You

The 16 short-term missionaries leaving Dallas were excited as they loaded onto an American Airlines flight to Miami. There they would connect to an Avianca Airlines flight to Colombia, South America where they planned to serve the next week. That excitement, however, soon turned to concern when a mechanical problem delayed their Dallas departure by 90 minutes.

Would they still make their connection?

Once the plane pulled into the Miami airport, the team made a mad dash from one end of the terminal to the Avianca gate at the opposite end—but they were too late. Their flight to Barranquilla, their Colombian destination, was gone and there were no more flights that day.

What now?

One of the team members had what is called a through ticket, and American Airlines put her on another flight that got her to Barranquilla. The other 15 team members, however, had what are called separate tickets. American wouldn’t do anything for them. Avianca couldn’t either at the time. The team would spend the night in Miami, with 12 getting out the next day on different flights, and the remaining three two days later.

It was unfortunate, but this team learned the hard way the difference between through tickets and separate tickets. A through ticket simply means that you are booked in one reservation on one ticket all the way through to your final destination, even if it means connecting to different airlines. On a through ticket, it means that there is one airline that has primary responsibility to get you where you are going.

Separate tickets mean you have a different reservation, and a different ticket, for two or more airlines to get you to your final destination. On a separate ticket, it is only the airline’s responsibility to get you to where you are flying on their airline, not necessarily to make your connection.

The team that was stuck in Miami had to pay for their own hotel and food during their delay. Had they been delayed on a through ticket, the carrier that made them late probably would have covered their hotel and meals. That carrier also would have worked with the connecting airline to find seats, or they would have put the team on a third airline to get them to their destination.

Sometimes separate tickets are unavoidable or even desirable. We’ll discuss that in our next blog as well as give tips to keep in mind when traveling on separate tickets.

July 23rd, 2010

Protect Yourself from Mile-High Thefts

You know the dangers of thieves in crowded international markets and on public transit, but do you ever think about crooks on airplanes? Most travelers don’t, but that probably will change with the news this week of the arrest of an Air France flight attendant.

According to various news sources, French police arrested the woman on suspicions that she stole tens of thousands of dollars in cash and valuables over the past year. According to the New York Times, she reportedly confessed to “stealing from sleeping travelers” during international flights. The Guardian, a British newspaper, says that on one flight from Tokyo to Paris five passengers had more than $5,000 of foreign currency stolen. London’s Mirror says the flight attendant admitted to 26 thefts.

While many may consider these isolated incidents related to this particular flight attendant, the New York Times also reports that there were 142 Air France flights on which passengers reported thefts just this year. Certainly mile-high thievery is not limited to the French carrier—it is an issue for most airlines.

What can you do to protect yourself? Here are some tips.

First, if you do have valuables in your carry-on bag, don’t put the bag in the overhead bin. Keep it at your feet or put the valuables in a smaller bag that you can keep near you. If you have larger items like laptops, DVD players, etc. that won’t fit comfortably at your feet, put them in a carry-on that can be locked.

Be sure to keep any cash, credit cards, or passports on your person, such as with a neck or waist “safe.” Never leave it in a carry-on. Also, don’t put valuables like watches or rings in the seatback. Sometimes people do this so that they will be more comfortable while they sleep but never consider that others might see where they stashed their valuables.

Finally, and most importantly, just be aware that thefts on planes occur and use common sense. Don’t have a false sense of security because your valuables are “just overhead” in the bin. As we saw with the Air France attendant, “just overhead” is just far enough away to disappear.

July 21st, 2010

Part 2 of Our Interview with Beth Banfill

This week, Ministry Travel President Beth Banfill is on a short-term missions trip to Colombia. In our last blog, we shared part of an interview that we did with Beth just before leaving where she focused on her upcoming trip. We continue that interview today with Beth addressing some broader issues related to volunteer missions.

Ministry Travel Blog (MTB): Having been on a number of trips to countries besides Colombia, what is your advice to those who are just starting to do mission trips? Do you think they should find one country and continue to go there, or should they explore different places?

Beth: You know, everyone is different. I actually would love to go more places on mission trips. So the last couple years, I thought I would not be returning to Colombia but Lord kept showing me that I needed to go back. I would say definitely that if you have a mission trip experience that isn’t you’re cup of tea, don’t give up. Keep trying to find the best combination that fits you.

MTB: The world in general and our nation in particular is in a deep recession. Travel has been down significantly and is just now starting to show signs of rebounding. Ministry Travel, however, continues to see an increase in short term missions travelers. Why do you think that is?

Beth: I think there has been an increase in missionary travel because if God calls you to go, and you are an obedient Christian, then you find a way to go. You find the resources, and God provides for you to go. In our niche market, if God calls you to go, you go regardless of what is happening around you. After 9-11 hit many travel agencies were going out of business left and right, but we continued to grow. That is because those doing missions work kept going. Now we do a lot of non-profits, not just missionaries, but since the bulk of our business is missionaries we continue to see an increase.

MTB: You have been on both sides of these trips—you have led them and you also have been a participant on many of them. If you could give one word of advice to someone who is a team leader and then one word to someone who is a trip participant, what would they be?

Beth: For a trip participant it would be to remember unity. When there isn’t unity on the team, it can ruin your whole trip. I’ve seen that happen in some of the teams that I have been on. I would definitely say unity. For the team leader, I would encourage them to really interact with their team members. This speaks volumes. If the team leader is so busy keeping track of all the paperwork, budget, and just doing their thing but not getting to know their team members, I think they miss a great opportunity. Seeing that their team’s needs are met is what will give them a successful and encouraging trip.

MTB: Thanks Beth for sharing your thoughts with us. We hope you have a great trip.

Beth: Thank you. It is a privilege to get to make a trip like this ever year. It is also a privilege through Ministry Travel to every day serve those who are giving their time and lives to make a difference in the world.

July 19th, 2010

My Experience with Short Term Missions—An Interview with Ministry Travel’s Beth Banfill

This week, Ministry Travel President Beth Banfill is on a short-term mission trip to Colombia. This is her seventh trip to the South American country in the last eight years. We sat down with Beth before she left to get her thoughts on her upcoming outreach, as well as on volunteer missions in general.

Ministry Travel Blog (MTB): You have gone on at least one short term mission trip every year for the past 10 years. Why seven times to Colombia?

Beth: After you go the first time and fall in love with the people you are hooked. When I went the second time I got to see some of the same people I met during that first trip. When I go it is like a family reunion. I don’t, however, assume that I will go back each year—I pray about it.

MTB: Do you feel that you are more effective by going back regularly and building on those existing relationships?

Beth: I feel that I’m more effective in building into the lives of the national leaders with whom we work. I wouldn’t say that it is more effective in terms of the work that we do with the people that I usually don’t see again. There definitely is something to be said about the national leaders who need to be encouraged. It speaks volumes to them when we come and assist in their work.

MTB: What do you expect to get out of this trip? What do you expect to see?

Beth: My only pre-conceived notion is that I will see my friends that I have maintained relationships with over the last number of years. I hope we will see a lot of decisions for the Lord, but I know it will be hard work. We will be in the barrios, walking the dirt roads. It’s going to be miserably hot and rainy from what I understand, but I hope that we will see new churches started. That is our purpose for going—to start new churches.

We’ll have more with our interview with Beth Banfill in our next blog. She will be sharing some tips for mission leaders and well as mission trip participants.

July 16th, 2010

More Thoughts on Team Safety

Safety should always be on the minds of those leading international ministry teams. In our recent newsletter, we gave three broad suggestions for keeping your team safe.  Today, we share some additional ideas to further safeguard your group.

Be Alert

International travelers often get in trouble when they do not pay attention to their surroundings. It is a common ploy for thieves and others to use distractions in victimizing people. Pay careful attention to those around you, especially when in marketplaces, tourist areas or while using public transportation.

One common trick is for two thieves to work together—one to distract you and the other to steal from you. Sometimes the thieves are actually quite young! In Israel, for example, two boys about nine years old acted like they were rivals trying to sell postcards to tourists. When one got the traveler’s attention, the other boy would steal items from the tourist’s purse, bag or pocket. This kind of scenario is quite common all over the world.

If something doesn’t feel right or look right, remove yourself from the situation. If you see someone acting suspicious, or there is an unattended package in a public place, don’t stick around.

Don’t Be a Target

Keep valuables out of site and never flash money in public places. One suggestion is to keep money in separate places—maybe a little in a wallet and more in a pocket. This way you pull out just what you need at the time. Consider using an under-the-clothes waist or neck safe, as well as belts with zipper compartments, to keep your cash, passports and other valuables out of sight.

Leave expensive rings at home. If you’re married, consider getting a cheap gold band before you leave home and wearing it instead of your wedding ring.

Maintain a low profile when walking around—don’t be loud and boisterous or do things that will draw attention to you. 

No Food or Water from Strangers

Do not accept food or water from strangers, no matter how friendly they might seem. Several U.S. embassies, especially in African nations, report numerous incidents of foreign travelers being drugged by “friendly” nationals who gave them seemingly harmless food or water.

Transportation

Use only licensed taxis and discuss the fare before you get in. Do not ride deserted trains or buses and avoid night travel by car if possible. If you have to ride a bus at night, try to sit near the driver.

Hotels

It is best to avoid the first floor and the top floor of a hotel as this minimizes the chance of outside access. Also, some parts of the world have hotels that are taller than the equipment available to local fire departments, so consider lower floors if possible. Don’t leave valuables in the room and keep miscellaneous items locked in suitcases.

A little attention and awareness may mean the difference between a bad experience and a good one when traveling abroad. Be sure to remind your team of tips like these both in your pre-trip training and also in your orientation once you reach your destination.

July 14th, 2010

Leading Through the Three Parts of a Missions Trip

While it is easy for international ministry team leaders to get caught up with logistics once they arrive on the field, it is important to step back and consider some over-all needs that your team has. Think of your ministry time abroad as having three parts: the beginning, the middle and the end. Each part requires a different emphasis by the team leader.

The early part of the trip is often filled with anxiety and uncertainty by team members, especially those who are rookies. While this may be old hat to you, remember that everything is new to them: new culture, new setting, and new people. It can be overwhelming to some. So your team needs a leader who early in the week seeks to calm them. The two best ways to do this are through information and organization.

Talking frequently about what to anticipate, both with the group and with individuals, can go a long way in calming nerves. Also, they are comforted when they see that you are organized and “on top” of things. How you handle challenges and changes sends a powerful message. If you are on edge, then your team will be on edge. They are watching you, whether you realize it or not!

In the middle of your trip, physical and emotional exhaustion can begin to set in. Be sensitive to this, and take particular note of how each team member is doing. You may need to encourage them to get more sleep, or you may need to carve out a little extra “down time” to get them over the hump.

On the emotional front, giving your team the opportunity to discuss their feelings and experiences helps them start processing the trip. This assists them in getting through the tough middle. Consider having an extended sharing time half way through the outreach where team members can tell about their most meaningful experiences.

As your time abroad winds down, you probably could put your team members into two groups. One would be comprised of those who can only think about getting home. The other is those who can’t imagine leaving. The first group needs to be encouraged to finish strong and to maintain their focus. Both groups need to begin looking beyond their experience to how it can impact them long term. They also need ideas for how they can continue their ministry even after they get home.

Regardless of the length of your trip, you will find your outreach flows through these three parts. Being sensitive to that and providing the right words and opportunities to your team at the right time will go a long way in ensuring an outstanding experience.

July 12th, 2010

YOTEL—The Answer for the Weary Traveler

You had hoped that you would be able to sleep on the long transatlantic flight to Europe. But with the screaming baby behind you, the person next to you getting up every 20 minutes, and the flight attendants banging the carts up and down the aisle, sleep never materialized. Now you’ve landed but you have four hours until your connecting flight. You’re exhausted. What do you do?

Well, if you are at London’s Gatwick or Heathrow airports, or at Amsterdam’s Schiphol airport, you can check into a YOTEL.

Inspired by Japanese capsule hotels, first class airline accommodations, and luxury yachts, YOTEL fuses these components together to create an oasis for the traveler. YOTEL CEO Gerard Greene describes YOTEL as “the iPod of the hotel industry” with rooms bookable by the hour.

“YOTEL is the antithesis to the manic and often stressful airport environment offering guests a haven of calm and quiet with luxury bedding, rejuvenating monsoon rain showers, relaxing mood lighting, practical work station and free WiFi,” said the company in a press release.

The Gatwick YOTEL is located in the South Terminal and offers 46 rooms. Heathrow’s is found in terminal 4 and there are 32 total rooms. The Amsterdam airport has 57 rooms. Amenities include in-suite bathrooms, WiFi, flat screen TVs, work desks, and more. Food, snacks and beverages are available 24 hours a day from the galley.

Room space varies from 95 to 245 square feet, compared to the 300 square feet of the average U.S. hotel room. What YOTEL gives up in space they gain in efficiency and luxury.  “Have fun—there’s as much in these 10 square meters (108sf) as you’d find in most 4 star hotels,” boasts the company’s website.

The rooms, or “cabins” as they are also called, are sound-proof and can accommodate up to two people. There is a family cabin at the Amsterdam location which can accommodate four.

Prices start at about $53 for the first four hours and then drop to approximately $10 an hour thereafter. Overnight rates are also available. The London locations only accept credit cards, while Amsterdam accepts British pounds, Euros and U.S. dollars along with major credit cards.

Next year, YOTEL will expand beyond airports in Europe when they open a new location at New York’s Times Square.

July 10th, 2010

Keeping International Volunteer Teams Safe

Hundreds of thousands of people travel the globe each year doing volunteer work. Most of these servants have great experiences and do not encounter situations where they are harmed or their safety is at risk. We do, however, live in a volatile world where anything can happen. We have seen in recent years that even places once considered safe have had security incidents.

When you lead a team abroad, you not only are responsible to make sure the team’s mission is successful, but also that they are kept as safe and secure as possible. Three things that can help with this is to get good information before you go, remember that bigger is usually not better, and develop a plan to stay connected.

Know Before You Go

Always do background checks on the country you are traveling to even if you have been there many times before, as circumstances can quickly change. Four places to turn to for security information are governments, media outlets, local contacts, and blogging sites such as Twitter. 

There are four government sites that I recommend. First is the U.S. State Department at www.travel.state.gov. There you can select your destination country to get general information and see any travel advisories. You can drill down beyond the first page of your country and get security reports by clicking on “Recent Embassy Notices for American Citizens.” Here you will see warden messages from the U.S. embassy in the country you plan to visit. These are timely updates on issues happening in that country.

Two additional government sites similar to the State Department but offering different perspectives are the British Foreign and Commonwealth Office at http://www.fco.gov.uk/en/travel-and-living-abroad/ and their Australian counterpart at www.smarttraveller.gov.au.

Another excellent government site is the Overseas Security Advisory Council (www.osac.gov) where you can search security related news by region or country. They also have an extensive online library of reports covering topics such as food security, evacuation planning, financial scams, and much more.

You also will want to monitor media reports from the country or region. Many countries have English newspapers or English versions of local newspapers that you can read online.

Your local contacts are usually some of your best sources of information. Remember, however, that they are looking at things through the lens of a national. What may not pose a security issue for them may be an issue for foreigners.

The micro-blogging site Twitter (www.Twitter.com) can also be helpful in getting real time information on a country. After the Haiti earthquake, for example, Twitter updates by teams working there gave a fuller picture of the situation on the ground. Twitter also is helpful in times of crisis. During the 2008 terrorist attacks in Mumbai, India, eyewitnesses used Twitter to relay information as it happened. While some of the information was erroneous, there was information that proved helpful to those trapped in some of the affected locations.

When assessing the current situation, it is important to consider what events will happen when your team is actually there. For example, will there be national elections held during your stay? Many countries see large protests and even violence in the days leading up to elections.

Will there be a large sporting match—like an international soccer game—near where you will be staying? I once was in Moscow with a volunteer team while a big international soccer tournament took place. A number of fans from the different soccer teams stayed at our hotel. One night the “action” on the field spilled over into the hotel as rival fans got into altercations with each other. Fortunately security was nearby, but it was a little scary for some of our team who were walking in the area.

Having good background information can help you plan the timing of your trips, find the safest places to stay, and be better prepared for potential risks.

Bigger is Usually Not Better

Big train stations, big entertainment areas, big markets, even big hotels can pose safety risks. If these places can’t be avoided, then special precautions should be taken. The most common safety issue in crowded places is pick-pocketing. It is important to be alert in these places, keep valuables out of site, wallets in front pockets, and handbags close and in front of you.

Back packs are easy targets for thieves working crowds. They either get their hands inside the back pack through a zipper or use a razor blade to slit the bottom. I know one person visiting a Romanian market who had her back pack slit open. In that case, the thief got away with some Bibles and gospel tracts. Imagine the look on his face when he realized what he had stolen!

A special concern is anytime crowds gather for political or protest purposes. These can quickly become violent and should be avoided. If your hotel is near where crowds like this gather, consider moving. We had a team in Panama staying at a hotel where protests were occurring outside. The word was that the protests would happen daily for the next week and the crowds were expected to grow. The team leader smartly secured another hotel across town and quickly moved his team. They were able to continue their work without interruption or concern for their safety.

Stay Connected

Make sure you have a plan to communicate back home in the event of an emergency. There should be a designated point person in the States who can disseminate information to team member families.

Also be sure your team knows where to meet or what to do if something causes them to get separated. For starters, make sure every team member carries the address of where you are staying and a local contact number to call if needed. 

Finally, it is important to register with the U.S. embassy in your destination country so that they can reach you in case of trouble. You can register in advance of your trip at https://travelregistration.state.gov/ibrs/ui/.

By doing good background research, educating your team about crowds and developing communication plans, you can better protect your international volunteer teams. A little forethought on your part could go a long way in keeping your team out of harm’s way and preparing them in case the unexpected happens.

____________________

Frank Banfill is president of MaxPoint Ministries (maxpoint.org) and is a former missions executive and pastor. He writes on behalf of Ministry Travel (ministrytravel.com).