While it is easy for international ministry team leaders to get caught up with logistics once they arrive on the field, it is important to step back and consider some over-all needs that your team has. Think of your ministry time abroad as having three parts: the beginning, the middle and the end. Each part requires a different emphasis by the team leader.
The early part of the trip is often filled with anxiety and uncertainty by team members, especially those who are rookies. While this may be old hat to you, remember that everything is new to them: new culture, new setting, and new people. It can be overwhelming to some. So your team needs a leader who early in the week seeks to calm them. The two best ways to do this are through information and organization.
Talking frequently about what to anticipate, both with the group and with individuals, can go a long way in calming nerves. Also, they are comforted when they see that you are organized and “on top” of things. How you handle challenges and changes sends a powerful message. If you are on edge, then your team will be on edge. They are watching you, whether you realize it or not!
In the middle of your trip, physical and emotional exhaustion can begin to set in. Be sensitive to this, and take particular note of how each team member is doing. You may need to encourage them to get more sleep, or you may need to carve out a little extra “down time” to get them over the hump.
On the emotional front, giving your team the opportunity to discuss their feelings and experiences helps them start processing the trip. This assists them in getting through the tough middle. Consider having an extended sharing time half way through the outreach where team members can tell about their most meaningful experiences.
As your time abroad winds down, you probably could put your team members into two groups. One would be comprised of those who can only think about getting home. The other is those who can’t imagine leaving. The first group needs to be encouraged to finish strong and to maintain their focus. Both groups need to begin looking beyond their experience to how it can impact them long term. They also need ideas for how they can continue their ministry even after they get home.
Regardless of the length of your trip, you will find your outreach flows through these three parts. Being sensitive to that and providing the right words and opportunities to your team at the right time will go a long way in ensuring an outstanding experience.